MATC Procedures

While every effort is made to ensure the currency of these procedures, users are advised to contact the Office of General Counsel to verify that a policy is the most current one.

PROCEDURE FORMAT

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Section AA - Procedures Management and Communications

CODE

TITLE

REVISED

AA0100

Administrative Regulation and Procedure Manual

04/01/22

AA0101

Development, Approval, and Control of Administrative Regulations and Procedures

02/27/20

AA0109

Records Retention

10/01/22

AA0110

District Board Communications

08/01/22

AA0200

Regular Communication & Announcements

10/31/22

AA0400

Development of District Board of Directors Meeting Agendas and Materials

03/01/22

Section BB - Business and Finance

CODE

TITLE

REVISED

BB0101

Use of College Funds for Employee-Related Events

10/01/22

BB0200

Student Activity Fee

01/09/23

BB0201-1

Remission of Out-of-State Tuition for Needy and Worthy Students

01/09/23

BB0301

Criteria for Reduced Contract Rates

03/01/22 

BB0700

Reimbursement for Contributions and Gifts

12/01/23

BB0701 Use of Funds for Charitable Purposes and Community Relations  08/16/24

BB0800

Nonconstruction Procurements

03/01/22

BB0801

Construction-Related Procurements

03/01/22

 

Reimbursement Policies

 

BB0802


BB0803

 

Petty Cash Reimbursement


Request for Payment

Appendix A

10/01/22


02/01/23

BB0900

Reimbursement of Expenses for Applicants Invited for A Job Interview

04/01/22

BB0901

Travel and Expense Reimbursement
Appendix A

10/01/22
07/01/22


BB0902

Dues and Participation in Social and Civic Organizations

08/01/22

BB1000

Postal Charges

04/01/22

Section CC - Personnel

CODE

TITLE

REVISED

 

EQUAL EMPLOYMENT OPPORTUNITY

 

CC0101

Authorization To Fill Vacant Full-Time Positions

09/01/22

CC0200

Interim Process for Resolving Complaints of Harassment, Sexual Misconduct and Other Forms of Discrimination - Appendix A Appendix B

08/14/20

CC0201

Accessing Accommodations for Employees with Disabilities - Appendix A, Appendix B

12/01/23

CC0400

Professional and Special Assignments

04/01/22

CC0500

Employment of Full-Time Staff

08/08/24

CC0500-1

Termination Date For Non-Represented Employees

02/01/23

CC0501

Employment of Full-Time Faculty

01/02/24

CC0501-1

Employment of Part-Time Faculty

01/02/24

CC0502

Employment for Television Stations

03/01/22

CC0505

Institutional Membership - Professional Organization

03/01/22

CC0506

Employment of Temporary Full-Time and Part-Time Staff Employees (Not Including Agency Help)

03/01/22

CC0507

Authorization to Procure Temporary Agency Employees

03/01/22

CC0508

Evaluating Use of Independent Contractors - Appendix

03/01/22

CC0900

Bridging of Service After Termination For Non-Represented Employees (Retiree Health Insurance Only)

03/01/22

CC0901 Reportable Breach Notification 03/01/22
CC0902 Health Insurance Portability and Accountability Act (HIPAA) Health Information Privacy 07/01/22
CC0902-A Health Insurance Portability and Accountability Act (HIPAA) Health Information Privacy Appendix  03/01/22
CC0903 System Implementation of Affordable Care Act  03/01/22

CC0904

Graduate and Undergraduate Credits

03/30/21

CC1001

Compensating Days for Paid Holidays Which Occur on Weekends

03/01/22

CC1002

Vacation for Nonrepresented Personnel

03/01/22

CC1009

Sabbatical Leave for Exempt Employees

04/01/22

CC1100

Retirement Notice (Exempt, Nonrepresented Personnel)

03/01/22

CC1200

Professional Growth Credit Evaluation for Certified Positions

05/25/09

CC1201

FQAS Faculty Credentialing

03/01/21

CC1200-1 Faculty Quality Assurance System (FQAS) 03/01/21

CC1202

FQAS Onboarding

04/01/21

CC1203

FQAS Professional Growth, Mentoring, Coaching and Evaluation

02/01/21

CC1204

Employee Exchange

03/01/21

CC1206

Faculty Course Credentialing

03/01/23

CC1207

Salary Reclassification of Faculty

03/01/21

CC2000

Requests by Law Enforcement Authorities or Others to View or Remove Student Records

05/01/22

CC2100

Recruitment Advertising

03/01/22

CC2101

Recruitment Travel Expense Reimbursement

03/01/22

CC2102

Relocation Assistance Allowance

04/01/22

CC3000

Commercial Drivers License Drug Checks

03/01/21

Section DD - Instructional Programs and Services

CODE

TITLE

REVISED

 

SCOPE OF INSTRUCTION

 

DD0100

Field Trips

04/01/22

DD0101

Change of Program - High School Contract

03/01/21

DD0400

Proration of Fees and Credits

05/01/21

DD0401

Auditing Courses

05/01/21

DD0405

Independent Study and Grading Procedure

04/01/21

DD0500

Program Suspension and Discontinuance

08/01/22

DD0501

Assignment of Responsibility of the Curriculum to the Faculty 03/01/22

DD0600

Section Run/Cancel Procedure

04/01/22

DD0601

Minimum Class Load of 10 for Personal Enrichment/Avocational Courses

02/01/23

DD0701

Student Evaluation Procedure

06/01/21

DD0704

Grade Reporting - High School Contract

03/01/21

DD0705

Academic Grade Appeal Procedure

01/31/24

DD0706

Incompletes

07/01/22

DD0707

Progress Grades

12/01/23

DD0708

Repeats - Effect on Grade Point Average (Associate Degree)

04/01/22

DD0709

Student-Initiated Withdrawals

05/01/23

DD0800

Articulation with High Schools

03/01/21

DD1000

Attendance - High School Contract Division

03/01/21

DD1001

Attendance (Except High School Contract and Apprentice Students)

05/01/22

DD1003

Attendance Reporting - Apprentice

08/01/21

DD1100

Liberal Arts and Sciences Requirements in the Associate in Applied Science Degree Programs

04/01/22

DD1101

Associate in Applied Science Degree 64-Credit Limit and Occupational Clustering

04/01/22

Section EE - Instructional Support

CODE

TITLE

REVISED

 

INSTRUCTIONAL SUPPORT

 

EE0100

Duplication of Copyrighted Materials

03/01/22

EE0101

Instructional Materials Production

04/01/22

EE0102

Textbook and Course Material Adoptions, Ordering, and Desk Copy Acquisitions

04/01/22

EE0103

Textbook and Course Material Acquisitions by Students

05/01/22

EE0103-1

Closed Captioning 02/01/21

EE0104

District Library Book Selection

03/01/22

EE104-1

General Library Policies

04/01/22

EE0105

Challenged Materials in the District Library Collection

04/01/22

EE0106

District Computer Resource Centers (CRC)

08/01/21

EE0107

Release of Instructional Materials

06/01/22

EE0109

Consideration of Research Activities Conducted by Individuals Outside of MATC

Appendix
 07/01/21
EE0109-A Institutional Review Board Standard Operation Procedures 07/01/21

EE0120

Program Update

03/01/21

EE0121

Course Outcome Summary

08/01/23

EE0122

Course Syllabus Guidelines

07/01/21

EE0130

Occupational/Service Advisory Committee Guidelines

03/01/21

EE0131

Program Development - Associate Degree and Diploma

03/01/21

EE0131-1

Alternative Delivery Approval Process

04/01/22

EE0132

Continuing Education Certificates

04/01/22

EE0140

Student Teacher Placement or Internship at MATC

04/01/22

EE0150

Access to Classrooms, Shops, Laboratories, Student Work Stations, and Facilities

05/01/21

EE0151

Room Assignments and Reservations

02/01/21

EE0152

Assignment of Faculty Offices

03/01/22

EE0153

Parking for Auto Shop Repairs

04/01/21

EE0154

Class Scheduling

02/01/21

EE0201

Use of MATC Mobile Computing Resources

06/19/08

EE0202

Technology Usage

08/01/21

EE0203

Procedure for Reporting Claims of Copyright Infringement

03/01/22

EE0204

Rationale for Distribution and Compensation for MATC College of the Air Telecourse Materials

04/01/22

EE0214

Selection and Recommendation of Telecourse and Telecourse Instructor for College of the Air

04/01/22

EE0300

Credit for Prior Learning and Experience (CPLE) Examination

05/01/22

EE0305

Department of Transportation - Federal Motor Carrier Safety Administration Controlled Substances and Alcohol Use Testing Program

04/01/22

Section FF - Student Services

CODE

TITLE

REVISED

 

INSTRUCTIONAL SUPPORT

 

FF0051

Use of MATC Athletic Fields by External Individuals and Groups - Appendix

04/01/22

FF0100

Privacy Act - Appendix

05/01/21

FF0100-A  Reportable Breach Notification 03/01/22

FF0101

Tutoring Service

04/01/22

FF0102

Apprentice Student Services Functions

07/01/21

FF0104

Parking Regulations and Fees for Students - Districtwide

05/01/22

FF0105

Lost and Found

05/01/21

 

ADMISSIONS AND REGISTRATION

 

FF0200-1

Admissions

03/01/24

FF0202

Admitting Students to Class - High School Contract

03/01/21

FF0203

Transfer of Courses from Other Colleges to MATC

03/01/21

FF0204

International Students - F-1, J-1, or M-1 Visa Only

06/01/22

FF0205

Minimum Age Requirements for Enrollment - Appendix

03/01/21

FF0206

Considerations for Student Advancement on a Waiting List

04/01/22

FF0207

Accommodations and Standards for Precollege Program Entry

04/01/22

FF0401

Guidance Responsibilities

04/01/22

FF0402

Employment Development Center (EDC)

04/01/22

FF0404

Veterans

02/01/22

FF0405

Student Assistance Program (SAP)

02/01/00

FF0501

MATC - Financed Student Deferments

06/01/22

FF0502

Student Employment

06/01/21

FF0600

Athletic Department Alcohol, Tobacco and Drug Testing Procedures

06/01/21

FF0601

Consumption of Alcoholic Beverages on MATC Property

06/01/21

FF0601-A

Consumption of Alcoholic Beverages Not on MATC Property but at an MATC-Sanctioned Function

06/01/21

FF0602

Lockers

05/01/21

FF0603

Requests by Law Enforcement Authorities, or Others, to Locate Students During School Hours

06/01/21

FF0900

Standards of Academic Success and Financial Aid Eligibility

06/07/24

FF1000

Accessing Accommodations for Students with Disabilities - Appendix

10/01/23

FF1001

Process for Resolving Complaints of Harassment, Sexual Misconduct and Other Forms of Discrimination - Appendix A, Appendix B

07/31/15

FF1002

Approval for Student Fee Usage

02/01/22

Section GG - Building Operations

CODE

TITLE

REVISED

 

BUILDING OPERATIONS

 

GG0010

Key Requisition, Replacement, and Return

04/01/22

GG0015

Mailroom: Processing of Campus and Outgoing Mail

04/01/22

GG0050

Meeting Room, Auditoria Equipment, Food Reservation, and Related Services Procedure for Internal (MATC) Use Only

02/13/24

GG0050-1

Tabling by Internal Groups

02/13/24

GG0051

Rental of MATC Facilities by External Individuals and Groups - Appendix

02/13/24

GG0052

Use of MATC Cooley Auditorium by MATC Faculty/Staff and Student Organizations

12/01/20

GG0053

Use of MATC Mall by MATC Faculty/Staff and Student Organizations

03/01/21

GG0053-1

Free Speech and Public Assembly

Appendix A - Public Forum Maps

01/03/24

GG0054

Use of District Owned Motor Vehicles

06/01/21

GG0054-1

Appendix 1 Driver's Accident Reporting Form

04/01/22

GG0100

Parking Assignments - Non-Represented Exempt Employees

05/01/22

GG0101

Parking Regulations for Employees - Districtwide

04/01/22

GG0102

Parking Fees for Employees - Districtwide

04/01/22

GG0105

Assignment of Reserved Disabled Parking -
Appendix A (01/14/13)

04/01/22

GG0106

Parking for Visitors, Service, Repair, and Regional Personnel

12/01/22

GG0107

Facilities - Leasing

05/01/22

GG0108

Remodeling or Relocation of Facilities - Appendix

04/01/22

GG0109

District Signage Procedure and Regulations

05/01/22

GG0201

Transfer, Disposal, Trade-in, or Sale of Excess Property

12/01/21

GG0201-1

Scrap, Trash, Disposed Property

09/01/21

GG0201-2

Disposal of Computer Equipment

3/31/03

GG0201-2 Appendix B


GG0201-2 Appendix C

Appendix B -Request for Disposal of Equipment/Furniture

 


Appendix C - Equipment/Furniture Transfer Request

05/10/17
 


 

05/10/17

GG0202

Missing Equipment and Property

06/01/21

GG0203


GG0204

Moving/Surplus Furniture


Capital Equipment Physical Inventories

09/01/21


07/01/21

GG0300

Severe Winter Weather Class Cancellation/ College Closure

01/01/23

GG0301

Emergency Closing for 1st and/or 2nd Shift Staff Employees

04/01/22

GG0302

General Procedures Regarding Reporting Incidents of Campus Violence

06/01/21

GG0302-1

MATC Children's Centers Child Abuse and Neglect Reporting

04/01/22

GG0303

Toxic Substances and Infectious Agents

04/01/22

GG0304

Admittance to Buildings After Normal Business Hours

06/01/21

GG0305

Disorderly or Illegal Acts

06/01/21

GG0307

Emergency Fire Procedure - All Campuses

06/01/21

GG0307-1

Access to MATC Computing Facilities

08/30/23

GG03071A

Access to MATC Computing Facilities - Appendix

08/30/23

GG0308 Accidents - Students
07/01/22
 
GG0310

Illness/Injury Reporting

04/01/22 
 

GG0401

Violation of MATC's Tobacco-Free District Facilities Policy

06/01/21

Section HH - Administrative Support

CODE

TITLE

REVISED

HH0100

General Bookstore Policy

03/01/21

HH0101

Bookstore Refund/Exchange

02/01/22

HH0101-1

Milwaukee Area Technical College Procedure For Data Security Breach

06/28/10

HH0102

Bookstore Used Book Policy

03/01/22

HH0105

Food and Beverages, Preparation and Consumption of

01/01/21

HH0200

Maintaining Quality in Communications

04/01/22

HH0200-A

Attachment 1 - Public Website Update Agreement

10/01/23

HH0300

Donations to the MATC Foundation

03/01/21

HH0300-1

Gifts In-Kind Donation Procedure

08/01/22

HH0300-1-A

Appendix - Gifts In-Kind Donation Form 

03/01/21

HH0301

Inventory and Disposal of Equipment Donated to the College through the MATC Foundation

03/01/21

HH0400

Raffle Guidelines

03/01/22

HH0400-A

Raffle Guidelines Appendix A - Application for Raffle

03/01/22

HH0500

Microcomputer Software use and Duplication Regulation

04/13/00

HH0502

Communicating Network Issues

08/01/22

HH0503

Information Technology - Downtime for Network Maintenance Standards

08/01/21

HH0600

Grants Management Procedures

03/01/21

HH0602

Authorization to Release Grant Funds for Initiating the Hiring Process

04/01/22

Section II - Public Television

CODE

TITLE

REVISED

 

PUBLIC TV STATIONS

 

II0100

WMVS/WMVT Television Underwriting

06/01/21

II0200

Election Coverage

06/01/21

II0201

Political Broadcasting for Federal Candidates, Stations WMVS/WMVT

06/01/21

II0202

Public Television Travel

06/01/21

II0210

Classroom Instructional Use of PBS Television Programs Presented on WMVS/WMVT

06/01/21

II0220

Charge Backs for Production Services

06/01/21

II0300

Television Transmitter and Satellite Earth Station Security

06/01/21

II0500

Production Requests for the Videotaping of Speeches

06/01/21

II0501

Program Proposal

06/01/21

II0502

Technical Standards

06/01/21

II0503

Securing of Services

06/01/21

II0510

TV and Video Production Student Use of Station Production Facilities

06/01/21

II0511

MATC Faculty/Staff Use of Television Production Facilities

06/01/21

II0520

Copyright Notice for Milwaukee PBS and WMVS/WMVT Television

03/01/22

II0600

Insurance for Volunteers, Donated Vehicles, and Equipment

01/01/22

II0601

Volunteers

06/01/21

II0602

Program Production Advisory Panels

06/01/21

II0700

Placement of MATC Image Recruitment Promotional Spots on WMVS/WMVT

06/01/21

II0701

Touring Groups

06/01/21

II0702

Standardized Rates for Channels 10 & 36 Program Tape (One Only) Sales (for Personal Use Only)

06/01/21