Third-Party Sponsorships

Information for Students

Check with your employer or organization for an education benefit program. If the education program will pay for part or all of your tuition and fees, follow the steps below to apply for a Third-Party Sponsorship.

Note: Tuition reimbursement is not considered Third-Party Sponsorship. Scholarships and other awards such as emergency grants are not considered Third-Party Sponsorships. Please refer to the scholarships and Dreamkeepers webpages at matc.edu for information on these programs.

Instructions for Students

1. Contact your sponsor for a sponsorship authorization letter

The sponsorship authorization letter must:

• Be on company letterhead
• Include the contact information of the party responsible for payments
• Include the individual student name and MATC student ID number
• Clearly state what term/semester the sponsorship covers (Example: Fall 2022)
• Outline, in detail, which fees will be covered or excluded in the sponsorship

This template is available as a starting point for your sponsor: sample authorization form

To avoid delays in processing, please request the sponsorship authorization as soon as possible so that the letter is submitted at least two weeks in advance of the payment due date.

2. Sponsor submits authorization letter

The sponsorship authorization must be submitted each term prior to the start of a semester or class period through sponsorships@matc.edu. To be approved, the authorization must include the information outlined in step one.

After the sponsorship authorization is approved, a third-party sponsor payment will be applied to your account for fees the sponsor has agreed to pay. It is the student’s responsibility to pay any fees not covered by the sponsor due on or before the payment due date. For fees not covered by the sponsor, students can use other funding options such as financial aid, payment plan or pay in full.

By entering into a sponsorship agreement, you are agreeing to allow MATC to share fee assessment information from your student account directly with your sponsor for the term. The following information can be shared with your sponsor: tuition and fee assessments.

If sponsors require transcripts or any other registration information, it will be your responsibility to provide and submit this information directly to your sponsor.

3. Sponsor receives invoice

To be processed on time, sponsorship authorizations must be submitted prior to the payment due date. Late submissions will be subject to delays in processing, invoicing, and applying sponsor payments to your account. Any late interest or holds assessed to the account due to late submission will be the responsibility of the student. When making a payment, please be sure to include the sponsorship invoice number on your check or ACH payment. The invoice number can be located in the top left corner of your invoice.

Information for Sponsors

Note: Tuition reimbursement is not considered a Third-Party Sponsorship.

Instructions for Sponsors

1. Sponsor provides sponsorship authorization letter directly to MATC

The official sponsorship authorization must include the following:

• Be on company letterhead
• Include the contact information of the party responsible for payments
• Include the individual student name and MATC student ID number
• State the semester(s)/term(s) the letter is covering, up to one calendar year

• Outline, in detail, which fees will be covered or excluded by the sponsor
• Please see sample authorization form

2. Sponsor submits authorization at sponsorships@matc.edu

After MATC receives the sponsorship authorization, the covered fees will be placed on the student’s account as a Third-Party Sponsorship payment. Fees not covered by the sponsor must be paid in full by the student by the last day of the term to avoid going to collections. Sponsors with a continued outstanding balance with the college may become ineligible to sponsor students and be sent to the State Debt Collection Agency.

3. Invoice issued to sponsor

After the sponsorship authorization is approved, sponsors will be sent an invoice by mail, or if requested by email, within two weeks of the initial census date — check with Student Accounts for billing cycle. See the census dates at https://www.matc.edu/costs-scholarships-aid/cost-aid-deadlines.html

As part of the sponsorship authorization process, the student will agree to the sharing of tuition and fee information with the sponsor only. If a sponsor should require additional information such as transcripts or course information, the student will be responsible to submit this information directly to the sponsor.

When making a payment, please be sure to include the sponsorship invoice number on your check or ACH payment. The invoice number can be located in the top left corner of your invoice.